How to conduct video-meeting while working from home?

Thanks to the Corona Virus, almost the entire world has come to a standstill. Lockdowns have been imposed in most cities of the world and the desperate times have called for some desperate measures. Can the work stop for months? Of course not and the only way to ensure this is to enforce a work from home situation. Currently, most companies and offices are functioning on this Work from home routine and it is certainly something new for many who are used to a completely different work environment.

Suddenly, the meetings are virtual and must take place via video conference. This new form of meeting calls for new forms of etiquette as well. In this article, we will be elaborating on a few techniques that you can adopt to save yourself from an awkward meeting. These will be helpful to have some hassle-free video meetings while maintaining the perfect work decorum.

Online video meeting during covid 19

Does Video Meeting qualify as a professional space?

This is where many go wrong and the trouble begins. The first thing to do is to consider a video meeting akin to a meeting you would have attended had you not been working from home. It has to be treated as a professional workspace and that demands certain etiquettes to be followed. You may be working from the comfort of your home but since this is a professional space, you ought to show the professionalism that is asked of you in such circumstances.

Some Simple Dos and Don’ts while attending such virtual meetings:

  1. Check the Wifi connection before the meeting: One of the most common problems faced during an online video conference is the loss of the internet connection. In many cases, it can be avoided by some simple vigilance on your part. For instance, you should always check the Wifi connection before the meeting and make sure that it is plugged in. Disrupted internet can be a cause of irritation for your colleagues and this simple check can go a long way into preventing it.

  2. Courtesy Comes First: Courtesy is often thought to be the cornerstone of a perfect meeting. While attending a meeting via video call, it is no different. The simplest way to follow this advice is to act exactly as you would in case you had to attend the meeting in person. While you start, do so by a proper introduction of yourself and by the general greetings. One of the keys here is to address the people by their names. This is not just a show of respect but it also goes on to prove that you are acknowledging an individual in a meeting. Some things to absolutely avoid while you are on such a conference is to call out someone by their nickname or abbreviated name. Do not make the mistake of interrupting an individual unless it is necessary. Playing of loud music, being busy with other activities, or anything that disrupts the conduct of the meeting should be strictly avoided.

  3. Dress-up for the Meeting: It is easy to lose track of things while we are stuck in our homes for the entire day. But before you are about to be a part of an official meeting, you must dress accordingly. Sitting before your seniors and colleagues in your casual clothes sends out a bad message. Dressing inappropriately is also deemed to be disrespectful and unknowingly you might be earning the ire of your seniors. Get dressed in your formals and the attire should be clean and neat. Stay clear of any form of flashy products such as a shiny eyeglass or a tacky accessory.

  4. Ensure Proper Lighting: A common hindrance during a video meeting is the lack of light on an individual. Besides being heard, you must be seen. Our expressions and movements also help us in making a point at times. So, before the meeting begins, you have sufficient lighting around you. If the necessary move to a spot in the house which has good lighting conditions. It is also a smart idea to stay away from a background that might have an inappropriate painting or wall-hanging.

  5. Inform Other Members in Your House: A common form of disrupting in a video meeting is when a family-member unknowingly walks in on you or speaks aloud near you making it audible for the others. You can easily avoid this awkward moment by informing them beforehand about your meeting. This way you can make sure that you get your private space during the entire duration of the meeting.

  6. Be loud and Clear: A great habit when it comes to a video meeting is to have a soundcheck before the meeting begins. Once into a meeting do not mumble and hesitate in your speech. Remember that the more spontaneous you are in your speech, the more confident you seem. Try being loud and clear so that everyone at the conference can hear your point. Avoid screaming out or speaking too loud as that can be a cause of annoyance for the others.

  7. An eye on the screen: One of the fundamentals of any meeting is to pay attention. During a video meeting, you must keep your eyes on the screen at all times. Do not fidget with something else and avoid things like texting on your phone. Stay still and look into the camera during the entire course of the meeting.

Conclusion:

Necessity is the mother of invention and now that the world is in a fix due to the lockdowns, video conferences, and work from the home situation are the only ways out to keep the work going. Follow these simple tips and you can pull off an amazing video meeting with ease. These are not tough to implement and the minimal effort on your part can bring about the desired results.

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